Funding Guidelines

Who may apply for the digital publishing/TOME subsidy?

Emory is a participating university in the TOME initiative. 

All full-time Emory faculty. This includes tenure-track and tenured faculty, as well as non-tenure-track faculty with long-term appointments.

  • We encourage all applicants to consult with Sarah McKee (smckee2@emory.edu), the senior associate director for publishing at the Bill and Carol Fox Center for Humanistic Inquiry, before submitting an application.
  • Faculty members may receive support from this fund once within an academic year. Unsuccessful applicants may apply without prejudice to fund a different project. Reapplications for previously denied projects will be considered only when/if circumstances have significantly changed.
  • Adjunct or visiting faculty members, as well as faculty members whose contracts will not be renewed for the following year, and faculty members who plan to resign their appointments at the end of the current year, are not eligible for support at this time.

Back to top

What types of projects are eligible?

The subsidy offsets a portion of the production costs for open access monographs (long-form works on a single subject) in the humanities or humanistic social sciences.

  • Eligible books must be authored or co-authored by an Emory faculty member, or be included in a series edited by an Emory faculty member.
  • In the unlikely event of a multi-author monograph, the Emory faculty member must be the primary author.
  • Generally, this fund does not cover critical editions, edited anthologies, creative works, textbooks, or translations of previously published works.
  • Works must have been accepted for open access publication by a press that maintains a high standard of peer review, editorial support, and marketing. Preference is given to not-for-profit academic publishers. All members of the Association of University Presses are automatically eligible.
  • Commercial academic, scholarly trade, and textbook publishers may be deemed eligible on a case-by-case basis with a detailed description of the publisher’s peer review and editorial selection process.

Back to top

How is "monograph" defined?

We define monographs as long-form scholarly works on a single subject that present evidence, an argument, and conclusions beyond the scope of an academic journal article. Three types of open access digital monographs are eligible for funding:

  • Open access e-books. These monographs might include scholarship with a limited audience, for which publication through a traditional sales model is unlikely, or on a humanities topic that could reach a broader audience as an open access publication. A print counterpart may also be made available for sale where possible and desirable.
  • Digitally enhanced e-books that extend the capabilities of print books. Examples of enhancement include embedding audio or video, or linking directly to primary evidence from an open access e-book. An enhanced e-book might simultaneously be made available in a print form without the digital features. It might also link to a companion website developed in conjunction with the book.
  • Multimodal works that could not exist in a print environment. Such monographs would integrate text and digital components within a single publishing platform. They must provide evidence of significantly advancing a scholarly question within a field of research. They must also undergo vigorous pre-publication peer review that assesses both the work’s academic quality and the integrity of its digital design.

Back to top

How is "open access" defined?

A monograph published as open access will be immediately and freely available online to read and download.

Emory University, as stated in its Open Access Policy, is committed to disseminating the research and scholarship of its faculty as widely as possible. As a signatory of the Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities and a member of SPARC, Emory expects that the following criteria for open access be met for monographs supported through its institutional open access subsidies:

  • Authors should retain copyright of their books.
  • The institutional subvention should be treated as a subsidy and not as a sale of electronic rights upon which the author will receive royalties. If a print version is available for sale then we would expect the author to receive appropriate royalties on print sales.
  • The book should be published under a Creative Commons (CC) license, selected by the author in consultation with the book’s publisher and Emory’s Scholarly Communications Office.
  • The digital format of the e-book should be accessible to those with print disabilities and free of digital rights management. EPUB3 is preferred.
  • The open access version should be the electronic version of record. We generally expect that publishers accepting this subsidy will not sell any electronic version of the book.
  • We encourage publishers to make a print counterpart available for sale where possible and desirable, and that the open access e-book be published simultaneously with or prior to the printed book.
  • Potential buyers of the printed book should be made aware that an open access version is available. Conversely, when a print version is available for sale, we encourage publishers to post purchasing information for the bound book alongside the open access version.
  • We expect publishers to ensure wide distribution of the open access version, along with robust metadata, to appropriate platforms (e.g., the publisher’s website, Directory of Open Access Books, HathiTrust, JSTOR, MuseOpen, OAPEN).
  • We further expect that publishers will provide to authors and/or Emory, upon request, usage metrics (e.g., number of downloads over time; demographic and geographic analysis) at the chapter and book levels, as well as altmetrics that measure the book’s overall impact.
  • A copy of the final digital files for the monograph, as well as any individual multimedia files used in its composition, must be deposited with the Emory Library for long-term preservation (in the OpenEmory repository or elsewhere, as circumstances require). The Library will work with authors and publishers to facilitate these preservation activities.

Back to top

How much funding is available per project?

A baseline subsidy of $15,000 is available for standard monograph projects (average 90,000 words, with a light illustration program) to offset the publisher’s editorial and production costs.

  • The exact amount of the subsidy will be negotiated with the publisher depending on the specific needs of the book.
  • In the event of co-authorship with, or authorship of a series title by, a non-Emory faculty member, the co-author’s institution may need to contribute a portion of the subsidy.
  • The Emory Center for Digital Scholarship offers additional support for projects with technical requirements beyond the capabilities of a conventional e-book. ECDS staff provides consultations and/or development assistance for companion websites and fully integrated digital monographs. Authors may need to seek additional funding for such projects, depending on the complexity and scope of the digital publication.

Back to top

What is the application and funding process?

1. Applications are currently accepted on a rolling basis. Authors are encouraged to schedule a consultation with Sarah McKee (smckee2@emory.edu), the senior associate director for publishing at the Bill and Carol Fox Center for Humanistic Inquiry, before submitting an application.

2. Authors must complete and submit the online application form with supporting documentation. The documentation should be collected into a single PDF and include:

  • a letter of interest from the publisher, on publisher letterhead, stating the level of support expected to make the work open access. The letter should also describe the publisher’s plans for distribution and marketing of the open access monograph, as well as any significant deviations from the open access guidelines described above. Non-AUP member presses must articulate their review and editorial selection processes and confirm their capacity to produce and market an open access digital work to a high standard;
  • a budget statement from the publisher for any requested level of support above the $15,000 baseline;
  • a one-page statement from the author explaining how the project benefits from open access and/or multimodal publication;
  • a copy of the book proposal, or an abstract of the project, along with sample digital extracts or links where relevant;
  • copies of all readers’ reports as evidence of robust peer review, as well as a copy of any author responses to those reports.

3. A selection committee will review each application to ensure that a thorough peer review of the book has been or will be conducted, and that the publisher is prepared to execute the publication in a way consistent with the eligibility standards.

4. Upon approval of the project, the selection committee will draft a letter of award to the author and the press, outlining any contingencies to be addressed prior to the release of funding.

5. Funding is released upon presentation of a signed publisher contract, or an addendum to an existing contract, which outlines the agreement for open access publication. Publishers are encouraged to use a version of or to draw elements from the Model Publishing Contract. Authors are encouraged to consult with Emory’s Scholarly Communications Office before signing the agreement.

Go to application

Back to top